Finalize Month
Updated: 08/16/2022
Article #: 12
Finalize Month
When all billing is compete for the month, the Finalize Month tool will tie up any remaining loose ends for the billing month.
- Finalize Month will perform the following tasks:
- Generate charges for any Customers that should have charges added to their accounts, but which have NOT already been Autoposted.
- Generate finance charges for any Customers that should have had Finance Charges applied, but which have NOT already received Finance Charges.
- Advance all unpaid charges to the next Aging Bucket.
- Advance the Billing Month.
- Before clicking Finalize Month:
- Be sure that ALL billing is complete for the current billing month.
- Be sure that ALL manual transactions have been entered for the current billing month.
- Transactions CAN be entered after Finalize Month has been run, but they will contribute to the next month's bills.
- Try to ensure that no changes are made to the database while the month is being Finalized.
- Looking up Customer records is completely fine, but changing data during the Finalization process can occasionally result in errors.
- After Final Check:
- Go to Billing Process > Finalize Month.
- A window will pop up showing the current Billing Month.
- Verify that this is the month to be Finalized.
- Click 'Finalize' when ready.
- When Finalize Month is complete, a confirmation banner will appear.
- Click 'OK' to close the window.
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